How to bill a client: An easy agency guide to payments

Following the steps outlined in this article, you can soon be on your way to a smooth and speedy billing process. This method means you don’t need to remember to chase payments and gives clients the gentle nudge they might need if making payment has fallen off their radar. If you’re using Toggl Track, you can quickly customize your invoice template from the invoice edit view.

1. But there are also basic choices that provide simpler services for less complicated business needs.
2. It enables you to handle a higher volume of clients and scale your payments without compromising efficiency or accuracy.
3. This mainly depends on how you’ve structured your services and what pricing model you and your client agreed upon in your client contract.
4. Our guide on how to make an invoice has all the details you should include.
5. Task views offer various ways to look at your billing tasks, and you get to decide how to group, sort, and filter them.

Since every client will have a slightly different preference for how they want to be billed, it’s best to set up each first-time invoice for a client as a template. Our guide on how to make an invoice has all the details you should include. For larger corporations who require extra billing details – such as P.O. Numbers or internal line item reference codes – this is the simplest way to save time on what could be a lengthy process each month. The only downside is that the free plan only allows you to invoice up to 20 clients.

Invoice2go

Note the payment terms on the invoice so both you and the client can keep track and know when payment is due. Bonsai is not just an invoicing tool; it’s an all-in-one solution for agencies and professional services providers to manage their finances. Implementing an organized billing system saves you precious time that you can devote to your creative work. Automation and templates simplify the invoicing process, reducing administrative burdens and allowing you to focus on delivering high-quality results to your clients. If you are a freelancer and live in New York City, the recent “Freelance Isn’t Free” regulation may provide some relief.

Being open and honest about your terms and conditions is essential because it will pave the way for a fruitful working relationship. Choose the method that best reflects the value you offer and aligns with client expectations—it’s all about building trust and transparency. As a freelancer, you may need to get paid faster so you can cover your business and personal bills. So in this article, we’re going to focus on how to bill a client like a pro so your company gets paid. Sure, in the beginning, it may seem a bit hectic organizing your business and life. Receiving payment for statement of owner’s equity all your hard work is one of the best fruits of your labor (besides the work-life balance you’ve now achieved…hopefully).

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There are many different invoicing software platforms out there, so you need to check into them carefully to see what each one offers. If a platform has limited capabilities, it might seem like an inexpensive option, but think about the future and how often you’re going to need to integrate different tools or programs. While month-to-month invoices might be necessary for some clients, you might want to consider moving some to retainer agreements. With retainer agreements, clients are set up to make recurring payments of the same amount every month. Ideally, you have a platform that acts as your control center for your entire service business.

Get to Know the Accounting Teams

This is an unchanging fixed price, regardless of how much time or resources it takes to complete the job. Some businesses that may send invoices with flat rates include auto repair businesses, graphic design jobs, or an all-you-can-eat buffet. This is an ideal method for businesses that offer services that take varying amounts of time, like legal firms, tutors, or fitness trainers.

How to bill a client: An easy agency guide to more convenient payments

If your client list includes larger companies, there’s a good chance that your invoicing contact will be different from your day-to-day work contact. If your client has an accounting team, get to know them and always be polite and friendly in your communication. If you stand out positively, you may be more likely to get your invoices paid promptly, and the accounting team will be more likely to lend a hand if issues or mistakes arise. This includes the methods of payment you accept and the due date for your invoices. It’s also good to talk new clients through your payment terms upfront before you send your first invoice.

If you’re in the market for an invoicing solution, consider a simpler option. However, if your business needs budget-friendly accounting software, consider giving Wave a try. Paypal Invoicing is ideal for businesses where customers want to or expect to be able to pay with PayPal or Venmo. This payment flexibility makes PayPal a great choice for freelance businesses, service-based businesses, and side hustles.

Although you can create an invoice using Google Docs with these details, using Bonsai’s invoice generator may be the best choice to automate your finances & grow your business. As an agency or independent contractor, you should bill your clients timely and professionally. Using Bonsai, you can quickly and easily create an invoice template by clicking on “Send an invoice” from your dashboard. Agency invoices, one template for each client, can then be accessed easily each time you want to rebill the same client. As client info changes, you can easily update the template so that future invoices show the correct information, too.